Sponsor and Organizer Terms of Agreement

Sponsorship Agreement: This agreement between the event-specific Security BSides organizer (“Organizer”) and the sponsoring organization ("Sponsor") is valid from the date it is fully executed through the end of the sponsored event. 

  1. Sponsorship Agreement: This agreement between the event-specific Security BSides organizer (“Organizer”) and the sponsoring organization ("Sponsor") is valid from the date it is fully executed through the end of the sponsored event. 

  2. Sponsor Marketing Use Agreement: Sponsor may use the following tag line on its marketing materials during the term of this Sponsorship Agreement: “Official Sponsor of BSidesPGH 2023”. 

  3. Production Timeline: In order for Organizer to fulfill all promotional benefits for Sponsor, Sponsor agrees to meet all Organizer related submission deadlines. Logo, Sponsor URL, Ad (if applicable), Banner display (if applicable), must be received prior to published deadlines. Deadlines will not be extended to accept late material. 

  4. Sponsor Trademark Usage Agreement: Sponsor agrees to allow Organizer to use Sponsor’s trademark/logo/tagline solely to perform and fulfill its obligations under the Support Package section above and this Sponsorship Agreement. 

  5. Sponsor Trademark Usage: Notwithstanding Section 4 above, the Sponsor agrees to allow Organizer the right to use Sponsor’s trademark/logo/tagline and graphics on all of the promotional benefits, including but not limited to:

    • The web pages associated with Organizer and Security BSides 

    • Sponsor benefit items Organizer detailed on the Support Package section 

    • Any event materials, such as banners, programs, lanyards, etc.

  6. Web Reference: Sponsor may publish an Internet hyperlink from Sponsor’s website to the Organizer and Security BSides websites, and maintain the hyperlink as an active, functional, and correct link to the websites through the duration of the event and thereafter unless removal is requested by Organizer. 

  7. Payment: Full payment to the Organizer is due upon Organizer acceptance of this Sponsorship Agreement. Failure to pay the full balance will subject sponsorship to cancellation. 

  8. Vendor Responsibility: BSidesPGH is an event organizer and not a supplier of any other services to Sponsors. It is the Sponsor’s responsibility to complete any Sponsor-required procurement and payment processing system information.  

  9. Refunds: Organizer will not provide Sponsor any refunds after printed materials have been ordered. 

  10. Non-endorsement: The use of Sponsor's name within BSidesPGH or Security BSides websites does not constitute endorsement of the Sponsor, the Sponsor’s services, products, or programs by Security BSides or Organizer. Additionally, the Sponsor is not permitted to represent in any manner that such products, services, or programs have been endorsed by Security BSides or Organizer. 

  11. Non-exclusivity: Neither Security BSides or Organizer awards exclusive sponsorship or establishes exclusive relationships with Sponsors. Sponsor shall not imply that such a preferential relationship exists between Sponsor and Security BSides or Organizer. 

  12. Code of Conduct: The Sponsor, and all official representatives of the Sponsor, shall abide by the BSidesPGH Code of Conduct throughout the entire event, which can be found on the BSides website.

  13. Attendee contact information: Organizer will not provide contact information for any event attendee to Sponsor under any circumstances. 

  14. Speaking and training slots: All non-keynote speaker and training/workshop slots are filled through a Call for Presentation/Training (CFP/CFT) selection process. Sponsor is not entitled to automatic speaker, training, or workshop slots. 

  15. Sale of merchandise: Sponsor must obtain and satisfy all necessary licensing and certificates in order to sell merchandise. If selling merchandise, Sponsor must provide to Organizer proof of applicable license(s)/certificate(s) prior to the event. 

  16. Limited Liability: In the event that circumstances beyond the commercially reasonable control of Organizer interferes with, or prevents, Organizer from fulfilling, in part, or all of, Sponsor’s promotional benefits under this Sponsorship Agreement, Sponsor, by signing this Sponsorship Agreement, holds Organizer, Security BSides, as well as their respective Board of Directors and employees harmless from all legal and financial liability to Sponsor, caused by such circumstances, beyond the fee paid by Sponsor for this sponsorship. 

  17. Force Majeure: Neither Security BSides, Organizer, or Sponsor shall be deemed in default of this Sponsorship Agreement to the extent that performance of its obligations or attempts to cure any breach are delayed or prevented by reason of any act of God, fire, natural disaster, accident, act of government, or any other causes beyond its commercially reasonable control.

    • Notice on COVID-19: Due to the US outbreak of COVID-19 in early 2020, BSidesPGH chose to cancel the June 2020 event and was able to return all sponsorship money that had been received. In the event that the 2023 event must be postponed or cancelled due to a further outbreak, BSidesPGH will work with sponsors to return unspent sponsorship money at a prorated rate, where requested, and the BSidesPGH vendors have refunded BSidesPGH. 

  18. Rejection: Security BSides and Organizer reserve the right to reject a potential Sponsor for any reason. 

  19. Entire Agreement: This and all attachments here constitute the entire Sponsorship Agreement.

By applying to be a sponsor, you are committing your organization to these Terms of Agreement.